Fleet Maintenance Management Platform
for Complete Control

You can create time-based schedules (every 30, 60, or 90 days, for example), meter-based schedules driven by mileage or engine hours, or hybrid schedules that trigger on whichever threshold comes first. Recurring service templates make it easy to apply the same schedule across multiple vehicles or fleets, and automated notifications alert your team before each service comes due — so you always see what's overdue, due soon, and on track.

Create custom labor codes for each type of work — engine service, tire service, diagnostics, and so on — each with its own hourly rate. When technicians log time against a work order, costs are calculated automatically from the code's rate. You can then analyze labor hours and spend by technician or by work order, giving you an accurate picture of where maintenance dollars go for budgeting and productivity monitoring.

Yes. FleetRabbit AI supports multi-location operations, letting you manage work orders, service schedules, and maintenance history across all your sites from one account. The fleet & schedule dashboard view lets you filter by location or fleet, so managers can monitor their own site while administrators see consolidated metrics across the whole operation — with 24/7 access to the data.

The maintenance dashboard tracks labor costs, total maintenance costs, mean time to repair (MTTR) with hourly precision, unplanned work order percentage, overdue work orders, and planned versus unplanned work analysis. Six dashboard views — overview, team, analytics, status & priority, workorder type, and fleet & schedule — let you slice the data the way you need, and everything can be exported to Excel for deeper analysis.

Every work order can be assigned a low, medium, or high priority when it's created, whether it came from a DVIR defect or manual entry. Priority is visible on the work order list and in the status & priority dashboard view, so technicians always know what to tackle first and managers can spot high-priority items that are aging. Combined with real-time status tracking, nothing critical slips through.

Yes — technicians have full mobile access from iOS and Android devices. They can view assigned work orders, check vehicle service history, log labor hours against labor codes, add notes and photos, and update job status right from the shop floor or the field. Status changes sync in real time, so managers always see the current state of every repair without chasing anyone down.

FleetRabbit AI maintains FMCSA-compliant maintenance records automatically — every work order, service, inspection defect, and repair is documented with dates, costs, and parts used in a complete, searchable service history for each vehicle. When an audit or roadside inspection comes, you can pull complete records instantly or export them to Excel with custom date ranges, demonstrating a well-documented preventive maintenance program.