Parts Inventory Management for
Complete Stock Control

Yes — create unlimited custom categories to organize your inventory the way your operation works, such as Engine Components, Brake System, or Electrical. A default General category holds uncategorized and miscellaneous items. Categories can be added, edited, or deleted at any time, and assigning parts to categories streamlines both day-to-day tracking and category-level reporting.

Every time a part is used, the consumption record captures the item number, name, quantity consumed, cost, date, the associated work order, and the fleet unit it was installed on. Stock levels update in real time, and the complete history lets you analyze usage patterns by part, work order, fleet, or date range — so you always know where your parts and money went.

Each part stores comprehensive details: category, SKU ID, part number, item name, quantity, cost, item type, stored location, serial numbers, linked fleet models, warranty terms, manufacturer, and supplier — plus custom fields for anything specific to your operation. Every field is searchable and exportable, and low stock thresholds can be set per part for automated alerts.

When parts move between sites, the transfer is logged with the date, quantity, manufacturer, origin and destination sites, and the personnel who handled it. Inventory levels at both locations update automatically, and the complete audit trail eliminates discrepancies — you can trace any part's movement history from purchase through transfers to final consumption.

Yes — set a low stock threshold for any part and receive automatic alerts when inventory drops to that level. You can also enable automatic demand, which generates reorder requests when parts reach their minimum levels. Together these eliminate stockouts on critical parts while preventing the over-ordering that ties up capital in excess inventory.

Track inventory independently at every site, with exact storage locations (down to the shelf) recorded for each part so technicians can find what they need instantly. Site-level views show what's in stock where, transfers between locations keep quantities accurate, and consolidated reporting reveals imbalances — like parts sitting unused at one site while being emergency-ordered at another.

Yes — export your complete inventory to Excel with customizable columns, choosing exactly the fields you need such as part number/SKU, part name, quantity on hand, unit cost, and location. Filter by location, category, or item type before exporting, and use the reports for accounting, auditing, cycle counts, or deeper analysis in your own tools.