Preventive Maintenance Software to
Extend Fleet Life and Reduce Downtime

Yes — build equipment-specific PM task templates with your own standard operating procedures, photos, conditional checklists, and task requirements. A Class 8 truck template might cover an oil and filter change, brake inspection, tire rotation, and a 47-point inspection with estimated time and cost, while heavy equipment gets its own hour-based program. Every technician follows the same documented procedure, so quality stays consistent.

The PM analytics dashboard shows your completion rate in real time — completed versus total due — along with on-time versus overdue analysis and the planned-versus-unplanned maintenance ratio. Trends over time reveal whether your program is improving; customers typically watch completion climb (for example from 82% to 94% in six months) while unplanned maintenance falls.

Mileage-based PMs trigger when a vehicle travels a set distance (every 15,000 miles, for example) and suit trucks that accumulate road miles. Hour-based PMs trigger on engine hours and fit equipment that idles or works stationary — excavators, generators, loaders. Time-based PMs run on the calendar regardless of usage, ideal for annual inspections and seasonal services. Combination triggers fire on whichever threshold comes first for complete coverage.

Yes. FleetRabbit AI pulls live sensor data — odometer readings, engine hours, fuel levels, GPS location, battery voltage, temperatures, and diagnostic trouble codes — updating as often as every 5 minutes. PM triggers use these real readings instead of manual entries, and fault code alerts surface developing issues so you can address them before they become roadside failures.

The visual calendar shows every scheduled PM by day, team, and location. To reschedule, just drag a PM to a new date or technician — the change saves automatically and notifications go out instantly to everyone affected. It makes balancing shop workload and reacting to priority changes a seconds-long task instead of a phone-call chain.

Yes — set auto-assignment rules once and every generated PM routes itself to the right place: Class 8 trucks to the main facility, light-duty vehicles to the quick service bay, heavy equipment to the specialty team, emergency PMs to the on-call crew. Rules can key off equipment type, location, or task type, and you can always override an assignment with a drag on the calendar.

Most fleets are up and running in under a day. Add your vehicles, set PM intervals per equipment type, and pick or customize task templates — customers have set up mileage-based PMs for 150-truck fleets in a single afternoon. The system starts monitoring immediately and generates its first work orders as soon as any vehicle crosses a threshold. No special hardware is required.