Digital DVIR & DOT Inspection Software

FleetRabbit AI supports pre-trip and post-trip DVIRs, annual DOT inspections with reminders, general inspections, and custom inspection types for specific equipment. You can also create incident reports for accidents and damage. Every inspection records the driver, vehicle, date, odometer reading, and location, with a digital checklist marked pass/fail item by item and a driver signature to finish.

Defects are classified by severity — critical, reported, or safe. Critical issues automatically generate work orders for the maintenance team with all inspection details attached, while minor items can be scheduled into upcoming preventive maintenance. Each defect is tracked from discovery through resolution, and the vehicle's complete defect history stays linked to its inspection records for full traceability.

Yes. FleetRabbit AI's digital DVIRs meet FMCSA 396.11 requirements, including driver certification via legally-binding electronic signatures, defect documentation, and mechanic sign-off on repairs. Records are retained digitally and organized for instant access, with exportable PDF and Excel reports and a one-click FMCSA audit package — so you're audit-ready at all times.

Yes — drivers complete DVIRs right on their smartphones or tablets. The mobile app walks through the checklist item by item, captures photos of defects, records odometer and location, and collects the driver's signature on screen. Submissions sync instantly so the maintenance team sees defects the moment they're reported, and inspections that took 25 minutes on paper typically take about 6 minutes digitally.

Every inspection is stored digitally in a searchable, centralized archive with its complete history — checklist results, defects, signatures, photos, and linked work orders. Export any records to PDF or Excel with custom date ranges, or generate quick reports like the Monthly DVIR Summary, Defect Analysis Report, and FMCSA Audit Package whenever an auditor or manager needs them.

Yes. Start from the built-in library of DOT-compliant checklists or build your own for specific equipment types, seasons, or company policies. Add, remove, or reorder checklist items, set which are required, and roll out updated forms to all drivers instantly — every driver always inspects against the current version of your checklist.

Implementation is immediate. Add your vehicles and drivers, pick or customize your inspection checklists, and drivers can complete their first digital DVIR the same day. No special hardware is needed — just the smartphones your drivers already carry. The interface is designed for field use, so driver training takes minutes, and paper records can be retained as reference during the transition.