Eliminate manual data entry and streamline your fleet finances with powerful accounting software integration. Fleet Rabbit connects with QuickBooks, Sage, Xero, NetSuite, and more to deliver automated expense tracking, real-time financial reporting, and comprehensive fleet accounting—all synchronized in real-time.
All-in-one financial management
Powering and transforming fleet financial management
Seamless connectivity that transforms your financial management with automated intelligence
Every fleet transaction automatically flows into your accounting software in real-time. Maintenance expenses, fuel purchases, parts costs, labor charges, vendor invoices, and customer payments sync instantly without manual intervention. All data includes transaction IDs, GL codes, and supporting documentation for complete audit trails.
Access comprehensive financial insights with automated reporting and real-time dashboards. Track expenses by vehicle, driver, department, or cost center. Monitor budget vs. actual spending, identify cost overruns immediately, and generate audit-ready reports with complete transaction history. Make data-driven decisions faster with live financial visibility.
Automate your entire invoicing workflow from service completion to payment collection. Generate accurate customer invoices based on completed work orders, automatically post to accounts receivable, track payment status in real-time, and send automated payment reminders. Reduce billing cycle time by 60% and improve cash flow with faster collections.
Real-Time Fleet Accounting
Say goodbye to tedious manual entry and costly data entry errors. Fleet Rabbit automatically syncs all maintenance expenses, fuel costs, parts purchases, labor charges, and vendor invoices directly to your accounting software in real-time. Reduce data entry time by 95% and achieve 99.9% financial accuracy with automated transaction recording and validation.
Get instant visibility into your fleet's financial health with live dashboards and automated reports. Track expenses by vehicle, driver, department, or cost center. Monitor budget vs. actual spending, identify cost overruns immediately, and make data-driven decisions faster. Access comprehensive P&L statements, balance sheets, and cash flow reports updated in real-time.
Maintain detailed records for compliance with tax and regulatory requirements automatically. Generate audit-ready documentation for IFTA reporting, fuel tax tracking, depreciation schedules, and end-of-year tax filing. All transaction records include supporting documentation, proper GL categorization, and complete audit trails, making quarterly filings and annual audits effortless.
Everything you need to know about accounting software integration with Fleet Rabbit
Fleet Rabbit seamlessly integrates with all major accounting platforms including QuickBooks (Online and Desktop), Sage (50, 100, 300, Intacct), Xero, NetSuite, FreshBooks, Wave, Zoho Books, Microsoft Dynamics, SAP, and Oracle Financials. We support both cloud-based and on-premises systems with bi-directional data synchronization. Our flexible API architecture can also connect with custom or industry-specific accounting solutions. Whether you're a small fleet using QuickBooks or an enterprise running NetSuite, we have you covered.
When a financial transaction occurs in Fleet Rabbit—such as completing a work order, processing an invoice, or recording a fuel purchase—the data is instantly pushed to your accounting software through secure API connections. The integration captures comprehensive transaction details including amounts, dates, GL codes, cost centers, tax information, and supporting documentation. Changes sync in both directions, so updates in your accounting software also reflect in Fleet Rabbit. All synced data includes transaction IDs for complete audit trails and reconciliation.
Absolutely. Fleet Rabbit employs bank-level security to protect your financial data. We use OAuth 2.0 authentication (never storing your accounting software passwords), 256-bit SSL encryption for all data transmission, SOC 2 Type II certified data centers, and comply with PCI DSS standards for payment data. All integrations use read/write permissions you explicitly authorize, and you can revoke access at any time. Data is encrypted both in transit and at rest, with automated backups and disaster recovery protocols. We never share your data with third parties.
Our customers typically see 300-400% ROI within the first year through multiple savings: eliminating 20+ hours per week of manual data entry labor (worth $15,000-25,000 annually), reducing accounting errors by 99% (preventing costly corrections), accelerating month-end close by 80% (improving cash flow visibility), speeding up invoice processing by 60% (improving cash collection), and reducing bookkeeping costs by 40% through automation. Most fleets see positive ROI within 2-3 months. Additional benefits include better budget control, faster decision-making, and simplified tax preparation.