Fleet Inspection Management for
DOT Compliance and Safety

FleetRabbit AI includes a comprehensive library of pre-built forms covering pre-trip and post-trip checklists, DOT/DVIR inspections, equipment-specific forms, and seasonal checklists like winter inspections for trucks. You can copy any form from the library and adapt it, or use the custom form builder to create equipment-specific checklists with your own items and fields — many fleets manage 40+ active forms across different equipment types.

When an inspection uncovers a defect, document it with a detailed description and photo evidence. Each fault carries a corrective action status — Not Taken, Pending, or Taken — so nothing slips through. Faults can be linked directly to work orders for repairs, and you can monitor every corrective action until completion from the fault management dashboard. Automated alerts notify you of pending corrective actions.

Yes, FleetRabbit AI includes a comprehensive incident reporting system. Create incident reports with incident number, date, time, location, incident type, severity rating, fleet information, operator details, weather conditions, and fleet activity at time of incident. Upload up to 6 photos documenting the incident. Include detailed descriptions of how the incident occurred, what broke or was damaged, and additional comments. All reports are searchable, downloadable, and linked to specific fleet units.

Every completed inspection is stored in a permanent, searchable audit trail with complete details — report number, date, fleet unit, location, inspector, faults found, corrective actions, and any linked work orders. Search and filter by vehicle, date range, inspector, or status to find any record in seconds. This complete history is exactly what DOT auditors want to see, and reports can be generated for audits at any time.

Absolutely. The custom form builder lets you create inspection checklists tailored to your fleet's specific requirements — add your own checklist items, custom fields, and equipment-specific sections. You can also copy an existing form from the library and modify it, which is the fastest way to build seasonal or equipment-specific variants. Each form tracks its own usage so you can see which checklists your team relies on most.

Yes — inspections work on Android, iOS, and desktop. The mobile-optimized forms support one-tap photo capture from the device camera, GPS location tagging, digital signature capture, voice-to-text notes, and barcode/QR code scanning. Offline mode lets drivers complete inspections anywhere with no signal; everything syncs automatically when connectivity returns.

Implementation is immediate. Select inspection forms from the built-in library or create custom forms for your fleet. Add vehicles to your inventory, assign inspectors, and start conducting digital inspections right away. The system requires no special hardware — just use smartphones or tablets with cameras. Training takes minutes as the interface is intuitive and designed for field use. Historical paper inspection records can be retained as reference while you transition to digital.