Streamline vehicle inspections with digital DVIR records
Complete pre-trip and post-trip inspections on mobile devices. Track defects in real-time, automate compliance alerts, and maintain audit-ready records effortlessly.
Drivers use mobile app to conduct pre-trip or post-trip inspections
Mark issues, add photos, and submit with electronic signature
System generates maintenance tasks and tracks resolution
Real-time inspection dashboard
Monitor all DVIR inspections from one centralized dashboard. Get instant visibility into today's inspections, safe vehicles, reported defects, and critical issues requiring immediate attention.
- Live inspection statistics
- Defect severity tracking
- Work order creation monitoring
- PM schedule tracking
Digital inspection forms
Streamline the inspection process with intuitive digital forms. Drivers can easily select inspection type, choose their vehicle, and complete comprehensive checklists from any mobile device.
- Driver and vehicle selection
- Pre-Trip, Post-Trip & Annual options
- Automatic date/time capture
- Location and odometer tracking
DVIR Inspection Form
Defect tracking & classification
Track and categorize all vehicle defects with detailed severity levels. Identify critical issues requiring immediate attention and monitor reported defects through resolution.
- Safe status tracking
- Reported defects monitoring
- Critical issue alerts
- Defect count tracking
Defect Status Overview
Carlos Martinez - 7/11/2025
Carlos Martinez - 6/11/2025
Mike Jackson - 12/11/2025
Work orders & PM scheduling
Seamlessly create work orders and preventive maintenance schedules from inspection defects. Track repairs from discovery to resolution with unique IDs and complete audit trails.
- Instant work order creation
- PM schedule generation
- Unique ID tracking
- Complete audit trails
Actions Taken
VAN-461 - Carlos Martinez
Unit 332 - Jennifer Davis
Action Tracking
- Defect-to-repair workflow
- Automated action creation
- Status monitoring
- DOT compliance documentation
Everything You Need for Inspection Management
Comprehensive features to conduct, track, and manage driver vehicle inspections from start to finish
Pre-trip inspections
Conduct thorough pre-trip inspections before vehicle operation with digital checklists.
Post-trip inspections
Complete post-trip inspections after operation to document vehicle condition.
Annual inspections
Track annual safety inspections required by DOT regulations with complete records.
Defect tracking
Track all defects with counts and severity levels - Safe, Reported, or Critical.
Advanced filtering
Filter by vehicle, status, date range, and more for quick record access.
Work order creation
Convert inspection defects into work orders with unique IDs instantly.
PM scheduling
Generate preventive maintenance schedules from inspection findings automatically.
DOT compliance
Maintain complete FMCSA-compliant records for all vehicle inspections.
Location tracking
Record inspection location with city and state for every DVIR report.
Odometer recording
Capture odometer readings at time of each inspection automatically.
Export capabilities
Export filtered DVIR records for DOT audits and compliance documentation.
Mobile access
Complete inspections on smartphones or tablets in the field with drivers.
DVIR Success Stories
Fleet Achieves 100% DOT Compliance Using Digital DVIR
100%
DOT Compliance
Zero audit findings75%
Time Reduction
In inspection paperwork40%
Faster Repairs
With work order integration"FleetRabbit's digital DVIR system transformed our compliance program. We went from paper chaos to perfect DOT audit results. The integration with work orders means defects get fixed immediately, and our drivers love how easy it is to complete inspections on their phones."
Michael Thompson, Safety Director, Interstate Transport Services
Before vs. After
Admin Time
Admin Time
"Our drivers complete inspections in half the time now. The mobile app is intuitive, and defects automatically create work orders. Best safety investment we've made."
Laura Chen
Fleet Manager, Express Logistics
"Digital DVIR records saved us during a DOT audit. We produced complete inspection history in minutes. The auditor was impressed with our organization and compliance."
Robert Hayes
Safety Director, Regional Carriers
"The ability to filter by vehicle, status, and create PM schedules from inspections has transformed our maintenance program. We catch issues before they become breakdowns."
James Miller
Maintenance Supervisor, Municipal Fleet
DVIR Records FAQ
A Driver Vehicle Inspection Report (DVIR) is a mandatory document required by the Federal Motor Carrier Safety Administration (FMCSA) under 49 CFR 396.11 and 396.13. It records the condition of commercial motor vehicles before and after operation. Drivers must conduct pre-trip and post-trip inspections to identify any defects or deficiencies that could affect safe vehicle operation. FleetRabbit's digital DVIR system ensures compliance by capturing inspection type, driver information, vehicle details, date and time, location, odometer reading, and all defects found during inspection.
FleetRabbit's DVIR process is simple and efficient. Drivers select the inspection type (Pre-Trip, Post-Trip, or Annual), choose their vehicle from the fleet list, and the system automatically captures the date, time, and location. Drivers enter the current odometer reading and work through a comprehensive inspection checklist. Any defects found are marked as Safe, Reported, or Critical. Once completed, inspections are instantly submitted and viewable in the DVIR Records dashboard where fleet managers can view details, track defects, create work orders, and schedule preventive maintenance.
FleetRabbit's DVIR system tracks three defect severity levels: Safe (no defects found, vehicle is roadworthy), Reported (minor defects that don't prevent operation but need attention), and Critical (serious defects requiring immediate repair before vehicle operation). The dashboard displays real-time statistics including total inspections today, safe inspections, defects reported, and critical issues. Each defect is tracked with the specific vehicle, driver, inspection type, location, exact count of defects found, and required actions taken.
FleetRabbit seamlessly integrates DVIR inspections with maintenance management. When defects are identified during an inspection, the system displays the number of defects found. In the Action Taken column, you can see if a Work Order has been created (with work order ID like WO-326693) or if a PM Schedule has been created (with schedule ID like PM-394415). Simply click View Details on any inspection record to review the defects and create corresponding work orders or schedule preventive maintenance tasks. This ensures that identified issues are promptly addressed and tracked through resolution.
Yes, FleetRabbit provides comprehensive filtering and export capabilities for DVIR records. Use the All Vehicles dropdown to filter inspections by specific vehicles (Unit 445, Unit 332, Unit 567, VAN-461, TRL-813) or view all vehicles. Use the All Status dropdown to filter by inspection outcome: All Status, Safe, Reported, or Critical. The dashboard displays inspection records in a sortable table. Click the Export button to download filtered records for compliance documentation, DOT audits, or internal analysis.
Absolutely. FleetRabbit's DVIR system is fully mobile-responsive and accessible via smartphones and tablets, allowing drivers to complete inspections directly from their mobile devices in the field. The mobile interface is optimized for quick data entry with dropdown menus for driver and vehicle selection, date/time pickers, location input with GPS integration, and easy-to-use inspection checklists. Fleet managers can monitor inspection status, review submitted DVIRs, and manage work orders from any device - desktop, tablet, or smartphone - ensuring complete fleet visibility and compliance wherever you are.
FleetRabbit's DVIR system ensures complete DOT compliance by maintaining comprehensive digital records of all vehicle inspections as required by FMCSA regulations 49 CFR 396.11 and 396.13. The system automatically timestamps every inspection, captures required information (driver, vehicle, date, time, location, odometer), and maintains records for the federally mandated retention period. When DOT auditors request inspection records, you can instantly filter by vehicle, date range, or status and export complete documentation. The system also tracks corrective actions with work order and PM schedule IDs, demonstrating that identified defects were properly addressed.
When you click View Details on any DVIR record, you access a comprehensive inspection report containing: driver name and information, vehicle identification, inspection type (Pre-Trip, Post-Trip, or Annual), date and time of inspection, location where inspection was conducted, current odometer reading, inspection status (Safe, Reported, or Critical), complete list of inspected components and items, all defects found with descriptions, defect severity classifications, additional notes or comments from the driver, work orders created to address defects (with WO IDs), PM schedules generated from inspection results (with PM IDs), and a complete audit trail of the inspection.
Get more done with Fleet Rabbit!
Simplifying driver vehicle inspections while ensuring DOT compliance and fleet safety.
