Discover how a 200-asset mixed commercial fleet—spanning trucks, vans, and heavy equipment—achieved unified fuel visibility and 28% cost reduction through centralized analytics. This case study details the strategies, integration approach, and ROI metrics behind their transformation.
Client Background: Regional Equipment & Logistics
Regional Equipment & Logistics operates a diverse mixed fleet serving construction sites, warehouses, and distribution networks across 9 states. Their asset mix created unique fuel management challenges that single-vehicle solutions couldn't address.
The Challenges: Fragmented Visibility, Mounting Costs
With $1.12M in annual fuel spend spread across 4 different asset categories, management lacked unified visibility. Each division tracked fuel differently—or not at all.
Siloed Data Systems
Trucks used one fuel card provider, vans another, and equipment had no tracking at all—making fleet-wide analysis impossible
Equipment Fuel Blind Spots
Heavy equipment consumed $287K annually with zero consumption tracking—bulk tank fill-ups recorded only by total volume
No Benchmark Standards
Without unified metrics, couldn't identify which assets or operators were underperforming by 20-40% vs. fleet averages
Undetected Leakage
Finance suspected $80K-$120K in annual losses from theft, personal use, and waste—but had no way to prove or prevent it
"We had four separate spreadsheets for fuel tracking. By the time data was compiled monthly, any problems were weeks old and thousands of dollars gone."
The Problem: Why Mixed Fleets Struggle More
Mixed commercial fleets face amplified fuel management challenges. Industry data reveals the scope of the problem:
of mixed fleets lack unified fuel visibility across all asset types
average annual fuel waste per heavy equipment unit without monitoring
higher theft rates in equipment yards vs. monitored vehicle fleets
Fleets implementing centralized multi-asset fuel management report 22-35% cost reductions within the first year, with equipment segments often showing the largest gains.
The Solution: Centralized Multi-Asset Fuel Intelligence
Regional Equipment implemented FleetRabbit's unified fuel platform, creating a single source of truth across all 200+ assets regardless of type or fuel source. See how this works for your fleet →
Universal Fuel Card Integration
Consolidated 3 different fuel card providers into single dashboard with automated transaction matching and anomaly detection
Equipment Tank Monitoring
Installed wireless fuel level sensors on all 38 heavy equipment units and bulk storage tanks with real-time alerts
Cross-Asset Benchmarking
Established fuel efficiency baselines by asset class, enabling apples-to-apples comparisons and performance rankings
Unified Reporting Dashboard
Single view showing all fuel spend, consumption patterns, and efficiency metrics across trucks, vans, and equipment
What Centralized Analytics Uncovered
Within 90 days of full deployment, the unified platform exposed fuel waste hiding across every asset category:
Findings by Asset Category
14 drivers consistently 18% below fleet MPG average—targeted coaching program initiated
Route inefficiencies adding 340 unnecessary miles daily across 62 vehicles
After-hours fuel consumption indicating theft at 2 job sites—confirmed via sensor data
Personal use patterns detected on 6 vehicles—weekend/evening fuel purchases flagged
90-Day Identified Savings
Results: 12-Month Performance Impact
After one year of centralized fuel management, Regional Equipment achieved measurable improvements across every asset category:
Cost Reduction
$1.12M to $807K
Equipment Theft
$73K to $4.2K loss
Fleet MPG Avg
6.8 to 8.2 MPG
Data Accuracy
~70% to 99.2%
Annual Savings by Asset Category
Swipe to see full table
| Asset Category | Before | After | Savings |
|---|---|---|---|
| Class 6-8 Trucks (85) | $612,000 | $458,000 | $154,000 |
| Cargo Vans (62) | $186,000 | $142,000 | $44,000 |
| Heavy Equipment (38) | $287,000 | $183,000 | $104,000 |
| Service Vehicles (15) | $35,000 | $24,000 | $11,000 |
| Total Fleet | $1,120,000 | $807,000 | $313,000 |
Key Takeaways: Lessons for Mixed Fleet Operators
Equipment Is the Biggest Blind Spot
Heavy equipment showed 36% cost reduction—the largest of any category—because it had zero prior monitoring
Unification Multiplies Savings
Cross-asset visibility revealed patterns invisible in siloed data—like theft rings hitting multiple sites
Benchmarks Drive Accountability
When operators knew their fuel efficiency was ranked and visible, performance improved 21% without enforcement
ROI Accelerates After 90 Days
Initial detection phase found $177K in waste; ongoing optimization added another $136K in Year 1
Implementation: 16-Week Deployment Roadmap
Regional Equipment completed full deployment across all 200+ assets in 16 weeks:
Discovery & Planning
Asset inventory, fuel card consolidation, sensor assessment
Vehicle Integration
Truck and van telematics, fuel card data feeds configured
Equipment Deployment
Fuel sensors on equipment and bulk tanks across 14 sites
Optimization & Training
Dashboard customization, alert tuning, team training
Ready to Unify Your Mixed Fleet Fuel Management?
Join hundreds of mixed commercial fleets using centralized analytics to eliminate waste, prevent theft, and optimize spend across every asset type.
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