Fuel is the single largest variable expense for most fleets , and yet most fleet managers are still reconciling it manually. Paper receipts, end-of-week spreadsheets and zero real-time visibility into who fueled where, when, and at what price. There's a faster way.
Connecting your WEX, Fleetcor, or Coast fuel card directly to your fleet management platform means every transaction — fuel grade, gallons pumped, price per gallon, driver ID, location, and timestamp — syncs automatically the moment it happens. No data entry. No reconciliation scramble. No gaps that fraudulent transactions can hide in.
What Auto-Sync Actually Means — Every Transaction, Captured
When you connect your fuel card to FleetRabbit, every purchase generates a rich data record automatically. No one enters anything manually. Here's exactly what gets captured at the point of sale and synced to your dashboard:
WEX vs Fleetcor vs Coast — Which Card Works With FleetRabbit?
All three major fuel card providers integrate directly with FleetRabbit. Here's how they compare on the metrics that matter most to fleet managers:
| Feature |
WEX
|
Fleetcor
|
Coast
|
|---|---|---|---|
| US station coverage | 95% (160K+ stations) | ~25% (60K stations) | Visa network wide |
| Max rebate per gallon | Up to 15¢/gal | Up to 12¢/gal diesel | Volume-based |
| Level III transaction data | ✓ Full detail | ✓ Full detail | ✓ Full detail |
| Real-time fraud alerts | ✓ Zero liability | ✓ Included | ✓ AI-powered |
| IFTA reporting support | ✓ Via FleetRabbit | ✓ Via FleetRabbit | ✓ Via FleetRabbit |
| Driver ID requirement | ✓ Per transaction | ✓ Per transaction | ✓ Per transaction |
| Best for | Wide coverage fleets | Diesel-heavy trucking | Tech-forward SMBs |
All three integrate with FleetRabbit in 5 minutes via API — no manual data uploads required.
Set Up in 5 Minutes: How the Integration Works
There's no IT project here. Connecting your fuel card to FleetRabbit is a straightforward API connection — set it up once and your fuel data syncs automatically from that moment forward. Here's the complete process:
FleetRabbit integrates with WEX, Fleetcor & Coast out of the box. Free for 3 vehicles, no hardware needed, live in under 10 minutes. Start tracking every dollar your fleet spends on fuel — automatically.
5 Things You Can Do Once Your Fuel Card Is Connected
The integration isn't just about seeing transactions. It unlocks a complete fuel management workflow — from fraud detection to regulatory compliance — that's impossible to run manually at scale.
FleetRabbit cross-references fuel card purchases against GPS location data. If a transaction fires at a location your vehicle wasn't near, or outside working hours, or exceeds the tank capacity — you get an instant alert. Fuel fraud costs the average fleet 3–5% of total fuel spend annually. Integration closes that gap.
Every fuel purchase records the state where fueling occurred. Combined with GPS mileage data from FleetRabbit compliance tracking, your IFTA quarterly reports generate automatically — no manual state-by-state calculation, no spreadsheet assembly. Audit-ready in one click.
Fuel card data combined with GPS mileage tracking gives you accurate cost-per-mile for every vehicle in your fleet — updated in real time. See which vehicles are burning more than they should, which routes are fuel-inefficient, and where idle time is eating into your margins. View full analytics in the fleet reporting dashboard.
No more matching receipts to statements at month end. Every fuel card transaction is automatically categorised, vehicle-attributed, and reconciled against the trip it belongs to. Accounting gets a clean, structured export — saving 3–5 hours per week for most fleet managers.
Combine FleetRabbit's spending controls with your fuel card's built-in limits — by driver, vehicle, time of day, fuel type, and dollar amount. Suspicious activity triggers automatic card suspension alerts before unauthorized spend accumulates. Connect this to driver management for full accountability.
What Fuel Card Integration Saves Your Fleet
The ROI from connecting your fuel card to a fleet management platform shows up across multiple cost categories simultaneously. Here's what the data shows for a typical 50-vehicle fleet:
From fraud elimination, idle reduction, and route efficiency improvements visible only with connected data.
Auto-reconciliation and automated IFTA reporting eliminate the most time-consuming manual fuel tasks.
GPS cross-referencing catches unauthorized transactions that manual review consistently misses.
Fuel card rebate programs combined with optimised fueling behaviour compound the savings over time.
Frequently Asked Questions
FleetRabbit integrates with WEX, Fleetcor (including Fuelman, ComData, and CFN FleetWide), and Coast fuel cards via API. The integration is available on all plans — including the free tier — and typically takes under 5 minutes to configure. More fuel card integrations are continuously being added. Book a demo to confirm your specific card is supported.
No hardware is required for fuel card integration. It's a pure API connection between FleetRabbit and your fuel card provider's data platform. You'll need your fuel card API credentials (available in your WEX or Fleetcor online portal) and a FleetRabbit account. The entire setup is browser-based and takes about 5 minutes.
FleetRabbit cross-references every fuel card transaction against GPS location data in real time. If a purchase occurs at a station the vehicle wasn't near, outside normal operating hours, at an excessive volume for the vehicle's tank capacity, or from an unassigned driver ID — an alert fires immediately. You can set custom fraud rules by vehicle, driver, time window, and dollar threshold. Most fleets catch fraud within the first 30 days of connecting their fuel card.
Yes. When your fuel card is connected, FleetRabbit captures the state of each fuel purchase automatically. Combined with GPS mileage tracking, the system generates quarterly IFTA fuel tax reports with accurate miles-per-state and gallons-per-state calculations. No manual spreadsheet work, no state-by-state calculation required. Reports are exportable in IFTA-compliant format for filing.
Fuel card integration is included in all FleetRabbit plans at no additional cost. FleetRabbit starts free for up to 3 vehicles — all features included. Beyond that, it's $3/vehicle/month with no contracts and no hidden fees. The first 3 vehicles are free forever, so you can test the full fuel card integration before committing to anything. Start free today — no credit card required.
Your fuel card is already tracking every purchase. FleetRabbit makes that data work for you.
Auto-sync WEX, Fleetcor, or Coast in 5 minutes. Get real-time fraud alerts, automated IFTA reports, cost-per-mile analytics, and zero manual reconciliation — starting free, no hardware needed.
No commitment · Works with existing fuel cards · Live in minutes
